One great feature of Google Apps that I don’t think is very well-known is how you can publish pretty much any of them to the web. When you do this, you get a new URL as well as an html embed code. Both of these things are very useful.
When you publish a google app, it:
- It is somewhat like a copy of the app
- It is like a view-only version
- It takes away most functionality, only leaving the content to view
- It updates every 5 minutes if you change the original
- It creates a new url for you to share (no “share” function like regular apps)
- It creates an html embed code
There are many advantages to publishing including:
- Not having to worry about sharing settings.
- Getting your content out to as many people as possible, as quickly as possible. (Sometimes you can overload a doc or other app if too many people are trying to view it at once.)
- Inserting your content inside something else like an LMS or blog or website
- Taking away all Google apps bells and whistles. (This is sometimes positive for those who only need content and might be confused by functionality)